Step 1
Choose The Access Type Being Requested
Streamlining the JML Lifecycle with SecurEnds
In every organization, managing user access is an ongoing challenge as employees and contractors move through the Joiners, Movers, and Leavers (JML) lifecycle. The process begins when a new user is added to the company’s system of record, such as an HR system for employees or Microsoft Azure AD for contractors. Initially, users are granted “birthright” access to basic applications and data based on their role. However, as users progress within the organization or take on new responsibilities, they often need additional access that falls outside their default permissions. This can be a cumbersome process in environments without a centralized solution, resulting in delays and potential security risks.
SecurEnds Application Access Request
SecurEnds Application Access Request simplifies this by providing a centralized access request management system. This solution enables users to easily request additional access to IT assets, while automating approval workflows to ensure timely provisioning. In highly regulated industries, where compliance and oversight are crucial, SecurEnds ensures that access to critical applications is approved by line managers or application owners. This not only facilitates adherence to the principle of least privileged access but also significantly reduces the risk of unauthorized access, which could otherwise lead to security breaches.
Enhancing Access Governance and Compliance
With SecurEnds Application Access Request, organizations benefit from more than just a streamlined request process. By integrating the solution with Identity Lifecycle Management (ILM), companies can improve productivity and maintain comprehensive auditability across all user access activities. The automated workflows eliminate manual errors and provide real-time tracking, ensuring that all requests, approvals, and access changes are logged for compliance purposes. For organizations subject to stringent regulations, this provides peace of mind knowing that they can demonstrate effective access control and governance during audits, reducing the risk of non-compliance and associated penalties.
With SecurEnds simple, intuitive shopping cart and inbuild multi-level approval workflow, managers, security analyst and application owners can automate access requests for:
Minimize the footprint of admin accounts and ensure every account is created using the principle of least privileges.
Without a defined repeatable process in place service accounts tend to be created in an ad-hoc manner and given the keys to the kingdom. Introducing an access request process increases visibility and requires users to present a business case for the request being made.
Third-party vendors change often and typically only need access for a brief period of time. Documenting what and why of their access allows your company to reduce risk and monitor what outsiders can access. Approvers may also select a time limit for the access and receive notifications when the access should be removed.
Using the multi-level approval workflow, Segregation of Duty conflicts can be prevented before the violations occur. This reduces audit findings and allows for documented evidence to be reported on.
In SecurEnds Application Access Request roles and groups are sets of applications and permissions within those applications. Users may have multiple groups assigned to them. This separates the concept of an HR position from what is needed to get the job accomplished. Managers may also request applications not needed by others in the role for special projects or unique skillsets.
The Right Access. To the Right People. At the Right Time.
- Self-Service Access Portal:
The platform includes a self-service portal where users can request access for themselves or on behalf of others.
- Application & Entitlement Requests:
Access requests can be made at both the application and entitlement level for granular control.
- Multi-Level Approval Workflows:
The system supports approval workflows with up to three sequential levels of approvers.
- Serial Approval Configuration:
The approval process can be configured so each level must approve before moving to the next.
- Dynamic Approver Assignment:
Approvals can be dynamically routed to managers, application custodians, or entitlement custodians.
- Scope Policies:
Administrators can define request boundaries, such as limiting requests to colleagues with the same job title or within the same department.
- Business Justification Control:
Business justifications can be made required or optional when users submit access requests.
- Time-Bound Access:
The system allows access to be granted with an end date, with automated reminders and deprovisioning when that date is reached
- Personalized Access Catalogs:
The application catalog shown to each user can be customized based on their role or organizational attributes.
Features
- Copy User Access:
A feature that allows users to replicate another employee’s access, useful for onboarding or internal transfers.
- Access Templates:
Administrators can create role-based access templates to bundle common entitlements for quicker, standardized requests.
- Template-Level Workflows:
Approval workflows can also be assigned directly to access templates for consistent governance.
- Proactive Access Removal:
Users can request to remove their own access at any time, without waiting for a formal review cycle.
- Auditable Request ID:
Every access request is tagged with a unique request ID that captures the complete audit trail.
- Request Tracking:
Users can monitor their requests through the “My Requests” section, while admins can view and manage all requests across the organization
Access Request in Action
Step 2
Choose The Applications
Step 3
Choose The Entitlements Within Applications
The key benefits of SecurEnds Application Access Request
Manage risk across different user types
Recent breaches underscore third-party access as a major risk since these users aren’t in HR systems and can’t be easily deprovisioned. SecurEnds mitigates this by requiring line manager approval for Joiner, Mover, and Leaver events, ensuring precise access management.
Achieve regulatory compliance
Every user provisioning requests and approvals are logged in SecurEnds, allowing internal security teams to easily demonstrate compliance during annual audits.
Demonstrate Access Controls
A customizable access approval workflow supports various access controls: no approval, single approver, single-level with multiple approvers, and multiple approval levels, each with several approvers.
End users can self-serve
End users can easily request access without needing technical knowledge. SecurEnds Access Request provides a shopping cart experience, guiding users through the process seamlessly.